Tuesday, 27 January 2015 10:27

Exploring the Void - Where Projects Fail

Written by

surya Jan28
Projects don’t fail because teams lack the skill or the will to succeed. They fail because they fall into the Void – the space where the org chart fails to establish clear owners and aligned incentives. In the Void, things slip through the cracks, conflicts don’t get resolved and progress screeches to a halt.

In small companies, the Void is tiny because teams are small and org charts are flexible. Everyone stays connected on everything and pitches in to pick up the slack where necessary. But as businesses grow, employee mentality often shifts from “I am involved in everything” to “I am only involved in things I am explicitly responsible for.” Fear of being reprimanded for stepping on colleagues' toes can make people afraid of doing more than is explicitly asked.

The Void is further amplified at large corporations where projects get divided across multiple people, thus making employees responsible for completing individual ‘tasks,’ not delivering ‘results.’ As a consequence, employees focus on the quality of their contribution, not the impact of their work. Plus, large companies have big, cross-functional and global teams with complex workflows. Knowing who is responsible for what is no small task which makes it even more challenging to spot The Void, let alone understand how to fill it.

That’s why the Void is your BIGGEST OPPORTUNITY! Some people run away from situations that are unclear and lacking direction. Others run toward the challenge and create clarity and accountability. That’s where I often find future leaders emerging. One of the clearest signs of future potential is someone who can crush their own objectives, while also scanning the horizon for things that might fall through the cracks across their extended team. You often don’t even know what part of the puzzle is theirs versus someone else’s because they act like it’s all theirs to manage.

Great leaders thrive in The Void. They don't worry about their job description. It doesn't matter what they are ‘supposed’ to do. If there is slack, they pick it up and do whatever needs to be done to make their team successful.

Let me take this opportunity to discuss further on what makes these Project Managers great leaders and what sets them apart from the rest of the leaders. Here are Napoleon Hill's list of the 11 attributes that he believed most contributed to the success or failure of a leader, gleaned during his 20 years of interviewing the most successful men and women in America for his book "Think and Grow Rich".

These attributes are:

  1. Self confidence, be knowledgeable about your work
  2. Self control, remain calm under pressure
  3. Sense of justice, fairness & respect for others
  4. Decisive and stand by decisions
  5. Organization & planning skills
  6. Strong work ethic
  7. Neatness & hygiene
  8. Empathy
  9. Mastery of details
  10. True accountability in deed as well as word
  11. The ability to achieve through others

In this book, Hill also discusses the 10 major causes of failure in leadership. These are:

  1. Inability to Organize Details. According to Hill "efficient" leadership calls for (the) ability to organize and to master details. No genuine leader is ever too busy to do anything which may be required of him in his capacity as leader. When a man, whether he is a leader or follower, admits that he is too busy to change his plans, or to give attention to any emergency, he admits his inefficiency. The successful leader must be the master of all details connected with his position. That means, of course, that he must acquire the habit of relegating details to capable "lieutenants". This failure relates to two key skills required by the successful leader or Project Manager – good organization skills, and the ability to delegate effectively. Too many managers create a project plan at the start of the project, and then do no more than tick it off, as if the project plan can manage the project. A good leader or Project Manager is across the details of the plan, and manages it effectively.

    Even more disheartening is the manager who abdicates responsibility rather than delegating responsibility. What's the difference you might ask? When a task is delegated to someone, consideration is given to the person's skills and ability to do the task, the amount of supervision required, and their capacity to do the task. The manager keeps track of the task, and assists where necessary. When a task is abdicated, it is farmed off to the nearest person without regards to their capacity, skills and knowledge (and therefore ability to do the job) and with no follow up, save for blaming the poor soul when the task invariably fails, as it must.

  2. "Unwillingness" to Render Humble Service. Truly great leaders are willing, when occasion demands, to perform any sort of labor which they would ask another to perform. This is the corollary of success attribute number 6 – strong work ethic. No manager can be truly successful if they ask more of others than they are willing to do themselves, or if they consistently delegate the most odious tasks to more junior staff.

  3. An "Expectation" of Pay for What they Know instead of What they Do With that Which they Know. The world does not pay men for that which they know. It pays them for what they do, or induce others to do. This one brought a smile to my face, for I have met many managers and so-called leaders who expect remuneration and respect because they have been in a job for so many years, or they have an MBA or they know influential people. It's not what you know or who you know – it's what you actually do that counts!

  4. "Fear of Competition from Followers". Hill goes on to state that "the leader who fears that one of his followers may take his position is practically sure to realize that fear sooner or later". No leader can lead who is continually looking back over his or her shoulder to see who is gaining on them. Great leaders and managers encourage and nurture good people and enjoy working with them.

    Someone once told me that you should never be indispensable – as a manager you should always make sure that one of your direct reports is capable and able of taking over from you at a moment's notice. This means that you need to nurture them, train and mentor them, and trust them. This benefits not only them, but you, should a better opportunity open up.

  5. Lack of Imagination. According to Hill "without imagination, the leader is incapable of meeting emergencies, and of creating plans by which to guide his followers efficiently". Sadly to say, many Project Managers today seem to think that Project Management is a paint by numbers job – build a project plan and then everything will run along tickety-boo. It doesn't, and it doesn't help if the Project Manager cannot keep their head in a crisis, modify project plans, risks and issues on the fly, and quickly ascertain viable alternatives when the project is in crisis.

  6. Selfishness. Hill goes on to say "the leader who claims all the honor for the work of his followers is sure to be met by resentment". The really great leader claims none of the honors. He is contented to see the honors, when there are any, go to his followers, because he knows that most men will work harder for commendation and recognition than they will for money alone. And funny how those managers who do "steal all the glory" are also the same ones who never accept responsibility or take the blame, even for the most minor of problems.

  7. Intemperance. By intemperance, Hill refers to over indulgence in any pleasures, be they food, drink, drugs, gambling or sex. Hill believed that "followers do not respect an intemperate leader. Moreover, intemperance, in any of its various forms, destroys the endurance and the vitality of all who indulge in it". While this may seem somewhat quaint today, I think the point he was trying to make is that a great leader does not have time to over indulge in anything (the key being over indulge). A truly great leader always has his or her eyes on the prize!

  8. Disloyalty. According to Hill, "the leader who is not loyal to his trust, and to his associates, those above him, and those below him, cannot long maintain his leadership". A manager who does not trust and respect their team will find the going very tough if they need to call for extra effort from the team.

  9. An Emphasis on the "Authority" of Leadership. Here, Hill is referring to those leaders and managers who manage through fear and intimidation, rather than respect. Those "I am the boss and you'll do what I say" types (and yes, they still exist). Hill goes on to say "the efficient leader leads by encouraging, and not by trying to instill fear in the hearts of his followers". If a leader is a real leader, he will have no need to advertise that fact except by his conduct - his sympathy, understanding, fairness, and a demonstration that he knows his job.

  10. An Emphasis on Title. This touches on the subject of positional versus personal authority. A great leader or Project Manager has personal authority – if they were to be demoted to the lowest rank, they would still have the respect of their peers (and superiors) due to their personal authority. However, many managers rely on positional authority – such as a grand title (Executive Vice President or Corporate Change Manager) or the fact that they report directly to the Board of Directors. Remove them from that role and they are nothing! According to Hill "the competent leader requires no 'title' to give him the respect of his followers. The man who makes too much over his title generally has little else to emphasize".

As with the attributes of a successful leader, I don't necessarily agree with all of Hill's choices, but again – it is a very good list. You could do worse than to memorize these. In summary, then, the major causes of failure in leadership are:

Inability to organize details
Unwillingness to do that which you ask of others
Expectation of pay for what you know rather than what you do
Fear of competition
Lack of imagination
Selfishness
Intemperance, over indulgence
Disloyalty
Emphasis on the "authority" of leadership
Emphasis on title

The point I was trying to make is that a Project Manager can become a great leader or remain just a manager depending on which developmental path they take. I'd love to hear your perspective on the role of Leadership in the failure of projects. Namaste!

Don't forget to leave your comments below.

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Dr. Surya M Ganduri

Dr. Surya M Ganduri, PhD. PMP. - Author, Speaker, Syndicated Columnist, Internet Radio talk-show host, Entrepreneur & Executive Coach.

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