Skip to main content

Tag: Methodologies

Why I Value Frameworks Over Methodologies

Early in my career, the head of IT gathered us together to introduce us to a new concept—a methodology. He pitched it something like this: “We’re going to start using new processes to complete our projects in IT.”

We’ll follow this set of rules that will take us from the beginning of the project to the end.” We didn’t think that would be particularly beneficial and we were pretty vocal about how this would slow our work down. So, after a few minutes of our grumbling, he tried again: “Wouldn’t be great if we could get Harvey to leave us all alone and let us get our work done?!” That we liked because Harvey was our collective nemesis—our main client who pressured all the programmers whenever he liked with constantly changing ideas. These never-ending changes caused a chaotic environment. We found it hard to get work done on time resulting in many complaints about us throughout the organization. The new methodology was introduced, and it did indeed improve our chaotic environment.

It did not, though, help our standing in the company. It was too inflexible and the clients like Harvey hated it.

That was the first of many methodologies that were introduced to our industry over the years. Some were quite technical, and others less so. Each purported to get projects done more quickly with more client satisfaction. Each touted that it was the latest and greatest and would solve all of IT’s problems. Each advanced the idea that if it were followed, the whole organization would be eternally grateful. Each started with good intentions, but each got bogged down in its own bureaucracy.


Is Agile a methodology?

Before I became a Certified Scrum Master in 2010, I attended my first presentation on Agile. The speaker reviewed the Agile Manifesto and principles and I said to myself—here’s something that takes good, solid project principles and puts them together in a practical way. At that time and to my delight, Scrum was called a “set of practices” which made a great deal of sense to me. Of course face-to-face communication is preferred, if not always practical. Of course we don’t want to get bogged down in needless documentation just to follow some mandated process.

Gradually, though, the word “methodology” replaced the phrase “set of practices.” And to some teams, calling a set of best practices a methodology gets misinterpreted as an unalterable way projects are completed. I remember attending a presentation where the speaker proudly discussed how documentation had been banned in her organization. “ And in another presentation a panel discussed whether virtual communication was considered face-to-face and therefore “allowed.” Agile was in jeopardy of losing its practicality and becoming bureaucratic. But Agile still works today when used as intended. It works, though, more as a framework than a methodology.

[widget id=”custom_html-68″]


So what’s the difference?

I think there is and has always been confusion between the two. According to the Scrum Alliance website, “Agile methodologies are the conventions that a team chooses to follow in a way that follows Agile values and principles.”[i] The use of the word “conventions” implies some flexibility. So what’s a convention? It’s a norm, an agreement for how in this case a team behaves and does things. I understand behavioral conventions. It makes sense to me that each team will create its own communication and behavioral norms and guidelines. My concern is that these methodology-conventions run the risk of becoming rules for every project—rules that don’t allow for individual problem-solving.

Frameworks by their nature are flexible. They allow teams to decide which practices make sense for their projects and which do not. A best practice may work well on one type of project or in one industry or organization but not others. Another best practice may work well for one set of clients, but not for others or with one team’s skillset but not another. Frameworks allow for these differences and usually encourage teams to choose among the myriad best practices described in the framework.

Sure, frameworks usually describe more practices than can be absorbed for any given project. That’s why it’s important for teams to understand what’s contained in the framework and choose the practices that work for them. If the team views the framework as an inflexible methodology, each step of which must be done on all projects, they may become overwhelmed and abandon it entirely.


I value frameworks over methodologies. Not that there shouldn’t be methodologies. It’s just that in my experience, frameworks are more flexible. They allow for individuals and teams to understand the context of their specific environments and make better-informed decisions. Frameworks provide guidance without demanding that each step be followed. Methodologies tend to become rigid over time. They are often used as a crutch when teams are unable to understand context and synthesize information. Having frameworks is important. It seems to me, however, that having bureaucratic methodologies can be self-defeating.

[i] [i] They base this definition on Alistair Cockburn’s who suggested that “a methodology is the set of conventions that a team agrees to follow.”

From Waterfall Walls to Agile Architecture: The New Era of Construction

This is a collaborative article cowritten by Lucas Marshall and Jason Braun.


Productivity is hard to measure. It differs depending on industry, for one. What’s more, the construction sector is what the Becker Friedman Institute for Economics at the University of Chicago considers “strange and awful,” representative of raw BEA data suggesting “that the value added per worker in the construction sector was about 40 percent lower in 2020 than in 1970.” For instance, the construction of the One World Trade Center in New York faced numerous delays and budget overruns, highlighting the challenges the industry faces. Labor shortages—whose “impacts on labor wages, cost overruns, and scheduling concerns in construction projects”—could be the driving factor here as companies struggle to fill positions while unemployment remains low. In other words, “few construction workers [are] seeking jobs, and therefore the pool to fill demand is shallow,” while onsite workers face the unique challenge of executing projects with limited resources—adding to these impacts and slowing growth.


At first glance, the worlds of software development and construction may seem poles apart. However, both industries grapple with the complexities of managing large-scale projects, ensuring timely delivery, and adapting to unforeseen challenges. For example, the development of the Windows 95 operating system was a monumental task for Microsoft, much like constructing a skyscraper is for a construction firm. Just as software developers transitioned from the rigid Waterfall methodology to the more adaptive Agile approach to address these challenges, the construction industry stands at a similar crossroads.


While it may seem alien to the construction sector, the software industry has subbed one framework (i.e., waterfall) for another (agile), resulting in success ratios two times greater, 37% faster delivery, and greater impact on improving product quality, a 2023 scholarly study found. Popular apps like Spotify and Airbnb have notably benefited from Agile methodologies, iterating rapidly based on user feedback.


In this article, we propose applying similar agile and lean construction methodologies illustrative of industrialized construction. Like software—which replaces a rigid, monolithic release cycle with a more agile framework—we explain that industrialized construction looks to replace the old-school, one-off “project” mindset with a fast and dependable productization framework. Consider the construction of modular homes, which are built offsite in controlled environments and then assembled on-site, mirroring the iterative development and deployment in software.


Software Project Management: From Waterfall to Agile

Companies in the software industry generally use one of two frameworks when building software products:



Waterfall is a more traditional approach to software development where production takes place in a linear, sequential manner (i.e., every task needs to be finished before the next one begins). This means new software solutions begin by defining requirements, then shifting into the software design phase, then shifting to the software developers building what has been proposed, then verifying the release is stable, and finally shifting into maintenance (i.e., finding and squashing bugs). For instance, the early development of Microsoft Office followed a Waterfall approach, with distinct phases and milestones.


Key point: Like construction projects that oftentimes involve a considerable deal of back-and-forth with approvals before breaking ground, then contend with unpredictable access to onsite labor and materials as well as rapidly changing weather conditions, we’ll argue later that construction is due for breaking from the waterfall-like processes through industrialization.



Agile is an iterative, team-based approach to software development where rapid delivery of functional products over a short period of time (known as sprints) is used (similar to lean manufacturing methods applied to construction). Continuous improvement is adopted, and subsequent batches are planned in cyclical schedules. Tech giants like Google and Facebook have adopted Agile methodologies for many of their projects, allowing for rapid iteration and improvement based on user feedback.


Agile methodology is more collaborative and customer-focused. Oftentimes, customers have the opportunity to offer their feedback through the software development process (e.g., beta releases). Through this approach, developers can improve the overall functionality of the software for the target end user and establish a 1-1 relationship based in trust and mutual respect. It also offers a fixed, predictable schedule and delivery, improved quality for customers through their hands-on participation, as well as adaptability through change.


[widget id=”custom_html-68″]


From One-Off Projects to Finished Goods through Industrialized Construction

Industrialized construction (IC) refers to “the process through which construction aims to improve productivity through increased mechanization and automation,” similar to how Ford’s early assembly line offered the mechanized approach necessary to meet the demands of customers for the Model-T while ensuring product consistency and quality through mechanized orchestration.


The mention of Ford’s Model-T isn’t merely a nostalgic nod to the past but a pivotal example of industrial transformation. In the early 20th century, the automobile industry faced challenges similar to today’s construction sector: Inefficiencies, inconsistencies, and a demand that outpaced supply. Ford’s introduction of the assembly line for the Model-T revolutionized production, offering a standardized, efficient, and scalable solution.


At a high-level, industrialized construction as a concept moves beyond approaching each build as one-off projects. Instead, practitioners apply a foundational framework where building deliverables are treated as building products and the same attention to build quality, customer satisfaction, and continuous improvement seen from manufacturers of marketable finished goods (e.g., automobiles, electronic devices, perishable goods, etc.) is applied to construction. A real-world example can be seen in the rise of prefabricated homes, which are built in factories and then assembled onsite, ensuring consistent quality and faster construction times.


The traditional approach to construction, as we highlighted earlier, comes with its set of challenges. For instance, 45% of all construction projects face disruptions due to inclement weather. A staggering 93% of construction firms grapple with material shortages. Furthermore, the limited access to skilled workers, a point we touched upon earlier, restricts the efficiency of an onsite workforce, especially under tight deadlines. This can jeopardize schedules, budgets, and even the quality of work.


For instance, the construction of the Berlin Brandenburg Airport faced numerous delays due to planning and execution challenges, showcasing the need for a more streamlined approach.


The transition towards Industrialized Construction isn’t just a theoretical proposition; it has tangible, real-world implications that can redefine the construction landscape. For starters, IC can lead to significant cost savings. By shifting much of the construction process to controlled environments, we can mitigate the risks and uncertainties of on-site construction, from weather disruptions to labor shortages. This not only ensures projects stay on budget but also can lead to faster completion times. For example, the Broad Sustainable Building company in China constructed a 57-story skyscraper in just 19 days using prefabricated modules, showcasing the potential of IC.


Industrialized construction, meanwhile, looks to improve quality by affecting factors within a business’s control:

  • Third-party prefabrication and offsite construction partners or building out your own infrastructure to support offsite preassembly can improve schedule certainty by 90%, while cutting down on construction costs by 10% and improving quality by mechanizing the preassembly process in a temperature-controlled factory setting where stringent quality measures can be enforced.
  • Robotics and additive manufacturing technology to increase output, capabilities, and design freedom of human installers; smart tools and IoT solutions in the hands of these installers, meanwhile, can further assist in performing installations more safely with reporting/quality verifiability. For instance, the use of drones in construction sites for surveying and monitoring has become increasingly common, providing real-time data and insights.
  • Building information modeling (BIM) can help construction professionals and stakeholders (e.g., customers, inspectors) collaborate virtually, envisioning finished products in their natural environment while improving the 1-1 relationship and trust through construction projects similar to how earlier discussed software teams run beta tests. The construction of the Shanghai Tower, for example, heavily relied on BIM for its design and execution.
  • A wealth of data via digital twins (e.g., real-time inventory data, predictive analytics, data synchronization to remove information silos, etc.) can help professionals manage projects with more certainty and deliver data-driven insights to drive proactive decision-making and quality.


In the broader discourse on project management methodologies, Antonio Nieto-Rodriguez’s article, “It’s Time to End the Battle Between Waterfall and Agile,” offers a compelling perspective. Nieto-Rodriguez critiques the rigid dichotomy many project leaders maintain between Waterfall and Agile, suggesting that such binary thinking has fostered tribalism within the project community, stifling innovation and potential. This tribal mindset has even led entire organizations to “go agile,” often at the expense of sidelining the foundational principles of traditional methodologies that certain projects might still benefit from. The real-world implications of this divisive approach can result in tangible losses for organizations. Nieto-Rodriguez advocates for a more nuanced approach: hybrid project management methodologies. By merging the meticulous planning of Waterfall with the adaptability of Agile, these hybrid methods can address the shortcomings of a one-size-fits-all strategy. Such an approach not only bridges the divide between the two methodologies but also paves the way for more effective and innovative project outcomes.

Top of Form

Bottom of Form


Bottom Line

The construction industry and its fragmented ecosystem is in desperate need of industry-governing interoperability where critical project data is shared in real-time, enabling collaboration and a nimble building process adaptive to change.


As project managers in our industry look to the software industry for ways to improve quality, one conclusion they may come to is breaking away from the monolithic, waterfall delivery methods. Instead, they may implement an agile framework and industrialization of processes that facilitate the same increased output and uncompromised product quality that allowed the iconic Model-T to roll off the production line and meet customer demands.


About Authors

Jason Braun is the author of Designing Context-Rich Learning by Extending Reality and an educator with over a decade of producing, delivering, and promoting critically acclaimed multimedia learning experiences. Recognized for collaborating effectively with programmers to create educational software featured in The Chronicle of Higher Education and with subject matter experts like New York Times best-selling authors and FBI cybersecurity agents.

Engagement Management: A Key to Successful Projects

If you are experiencing unproductive disagreements, dissatisfied stakeholders, finger pointing, and misunderstood roles and responsibilities, look to your engagement management (EM) process.


All projects are engagements among project managers, performers, clients, sponsors, functional managers, and “customer care” people in sales and support roles. Whether you are in an organization providing contracted services or you are managing in-house projects with clients in your same organization, if you manage a project without managing the engagement, you are likely to fail to satisfy stakeholders, even if your project achieves its objectives.


This article describes engagement management and the critical importance of collaboration and the clarity of roles, responsibilities and objectives to ensure that stakeholders are satisfied:

  • Clients are satisfied because their expectations are met – what you promised, what they bought, what they need, and what you deliver match up.
  • Sponsors are satisfied because there is value to the organization, desired benefits are realized at an acceptable and expected cost
  • Performers and managers are satisfied when they are not overburdened by impossible demands, unnecessary bureaucracy, unhealthy relationships, and poor working conditions
  • Regulators, accountants, attorneys, procurement specialists are satisfied when their views are respected and rules, protocols, and regulations are followed


The Engagement Management Process

Wise service industry organizations formally recognize the engagement management process with pre-sales, sales, performance (projects and services), relationship management, and support functions as part of an overall engagement.


For example, a typical service organization has the following functions involved in each engagement

  • sales and marketing to attract and ‘close’ clients
  • engagement management to oversee and coordinate
  • delivery to manage and perform projects
  • functional managers and staff to provide resources and expertise
  • procurement to find vendors, negotiate, and manage contracts
  • legal to make sure that contracts are clear, valid, and satisfy needs of the parties
  • quality management to make sure what is delivered is acceptable
  • customer service to manage the relationship, maintain communications, and provide support,  before, during and after the project
  • administration and finance for accounting, billing, reporting and other services.


Roles and Responsibilities

Roles and responsibility assignments vary depending on organization structure and the relationship between the client and the providers. The structure and degree of formality of the process depends on the stakeholders’ legal relationship. If they are in separate corporations, procurement, accounting, and legal issues must be formal and precise to avoid unnecessary conflict and better manage the conflict that does arise.


When the providers are in-house, there is a similar need for clear understanding among the stakeholders. Though, since there are no legal requirements, it takes greater discipline to follow best practice standards that manage disagreements and unmet expectations. Legal and procurement professionals may have no involvement but someone (the PM, a PMO, or a quality management group) needs to make sure that agreements are clearly documented, and decisions are made with objectivity.

Whether in-house or not, a project manager (PM) may play multiple roles. For example, sometimes the PM provides customer support and sometimes business analysts, salespeople, or customer service specialists play this role. Sometimes the PM is the engagement manager.


[widget id=”custom_html-68″]


The Engagement Manager

Everyone should be clear about who is doing what, who has final authority, what reporting is required, and how decisions will be made – majority, consensus, authority.

Holding the engagement together is an engagement manager, who may be managing a portfolio of accounts with multiple projects and is responsible for making sure the clients are happy and the contributors to the engagement are playing together nicely.


Whether the client and provider are in the same organization or not, there is a similar need for attracting and closing realistic deals, establishing and performing a project, maintaining healthy stakeholder relations, and following up with support.

The Engagement manager makes sure all engagement functions are assigned, coordinated, and well performed, and that the expectations of all parties, including performers and executive sponsors in both provider and client organizations are managed.


The Sales Role

The sales role is as important when the project is in-house as it is in vendor situations.  Though in-house engagements often fail to recognize the need for a sales role.  Some of the in-house sales work, performed by “champions,” evangelists, or advocates, may be to promote project ideas and “sell” sponsors and clients on an in-house solution over vendor alternatives.

The sales function often leads when it comes to setting client and sponsor expectations and pricing, though these must be influenced by project constraints and costs.


Effective engagement management (EM) avoids a disconnect between the people who set client expectations (sales)and the project and support people charged with delivering the results. A well-defined EM process will ensure input from delivery and a decision by engagement management or sponsors as to the final deal. Salespeople are most effective for the organization when they are compensated based on the profitability of their sales.

Consultative selling ensures that both the client and provider understand the client’s needs. Collaborative selling involves delivery experts in the process of defining and pricing the work.


What You Can Do

Engagement management is both necessary and complex. If you are experiencing dissatisfied stakeholders and lots of useless and avoidable conflicts, it is likely that your engagement management process needs to be assessed and improved.

The first question to ask is “Do we have a defined process?” There is always a process, but if it isn’t defined, roles and responsibilities are likely to be unclear and some functions may not be performed well or at all.


For example, if customer service and engagement management functions are not identified and assigned, responsibility defaults to the PM. If the PM is aware of the needs and has the necessary competency, all will be well. But if the PM expects someone else to handle the relationships and accountabilities, and no one picks up the work, there will be trouble – arguments, dissatisfaction, etc.

To avoid trouble, whether you are part of a contractor firm or an in-house service department, step back, assess and define your process. You can do this for a single project, but it is better if it is done on a broader scale. It requires involvement and buy-in from all the stakeholders in the sales, customer service, and performance organization.


Related articles
Improving Project and Engagement Management Performance
Vision and Systems View to Improve Performance
The Challenge Of PM In Engagement Management

Shu-Ha-Ri and Servant Leadership

In today’s rapidly evolving IT landscape, leadership styles play a pivotal role in shaping the culture and success of companies. With unique challenges and demands, it is crucial for leaders to adopt effective approaches that resonate with the modern workforce. Among many leadership styles, there are two prominent styles within IT companies – servant leadership and dictator leadership. Each leadership style has different implications for IT project delivery and for the delivery leads and/or project managers.


What is Dictator Leadership

Dictator (or dictatorship) leadership, despite its negative connotations, can be effective in specific situations (e.g., where discipline and obedience are absolutely necessary). This style involves a more autocratic approach, with leaders making independent decisions and providing clear directives to the team. IT delivery leads may adopt dictatorship leadership during high-pressure scenarios or when immediate action is required. However, it is crucial to balance this style with open communication channels and involving the team in decision-making whenever possible.


What is Servant Leadership

Servant leadership is a people-centered approach that prioritises empowering and serving the needs of the team. IT delivery leads following this style foster collaboration, open communication, and trust-building within the organisation. Creating an inclusive work environment, providing resources and support for team members to excel and offering coaching opportunities are key elements of servant leadership.


What is Shu-Ha-Ri

Shu-Ha-Ri is a concept that originates from the Japanese martial art Aikido. Aikido master Endo Seishiro explains the concept via the following statement:

“It is known that, when we learn or train in something, we pass through the stages of shu, ha, and ri. These stages are explained as follows. In shu, we repeat the forms and discipline ourselves so that our bodies absorb the forms that our forebears created. We remain faithful to these forms with no deviation. Next, in the stage of ha, once we have disciplined ourselves to acquire the forms and movements, we make innovations. In this process the forms may be broken and discarded. Finally, in ri, we completely depart from the forms, open the door to creative technique, and arrive in a place where we act in accordance with what our heart/mind desires, unhindered while not overstepping laws.”

Shu-Ha-Ri is increasingly popular with companies where Agile methodology influences their project delivery ways of working.


[widget id=”custom_html-68″]


How Shu-Hai-Ri Complements Servant Leadership

In the “Shu-Ha-Ri” framework, the servant leader guides the team closely at the beginning (Shu), transitions to a more hands-off approach (Ha), and ultimately reaches the stage where team members can make decisions independently while aligning with the organisational vision (Ri).

Example of Servant Leadership with Shu-Ha-Ri: Estimation


Shu: A delivery lead provides a pre-defined method of user story estimation, and the newly launched Agile development team follow the method in their first month.

Ha: In the second month, the Agile development team members reach out to the deliver lead to learn other estimation methods. They then decide to use a different estimation method under the guidance of the delivery lead.

Ri: Six months later, Agile development team members review all estimation methods and choose another fit-for-purpose estimation method all by themselves, without involvement of the delivery lead.


Playbook of Shu-Ha-Ri



Effective leadership in modern IT companies requires an understanding of different leadership styles and the ability to adapt to specific situations. IT delivery leads must navigate the complex challenges of the industry, drive success and inspire their teams to achieve their fullest potential. By adopting a fit-for-purpose leadership style based on the context, IT delivery leads can create a positive and productive work environment that fosters innovation, engagement and continuous growth. The concept of “Shu-Ha-Ri” provides a “test case” for leadership development and allows leaders to evolve alongside their teams.



  1. Wikipedia, “Shu-Ha-Ri”,
  2. Brian Tait, “Traditional Leadership Vs. Servant Leadership”,

Beyond Traditional Metrics: Why Adaptive KPIs are the Future of Project Management

In a recent engagement with a government client, I came across an intriguing yet common conundrum regarding the enforcement of KPIs. Individual projects within their diverse portfolio were flagged ‘red’, signalling they were off course, yet the overall portfolio surprisingly reflected a ‘green’ status, implying smooth operations. This stark inconsistency, compounded by disagreements over the statuses of individual projects, underlined the critical need for a more sophisticated, adaptive approach to KPIs in project management.


Conventional KPIs in the realm of project management often bear resemblance to religious texts – unwavering and unchanging, even in the face of shifting project dynamics. This rigid constancy, while providing a sense of stability, may distort perceptions of project performance and overlook potential avenues for improvement. In this article, we delve deeper into these inherent limitations of traditional KPIs and champion a more agile, adaptive approach, one that aligns better with the fluid and ever evolving and unique nature of today’s project landscapes.

Let’s scrutinize the limitations of traditional KPIs. These conventional metrics, while offering a valuable framework, do exhibit certain drawbacks. They possess an inflexible character, condense the complexities of project statuses into a simplistic ‘traffic light’ system, and enforce a generic approach that overlooks the distinctive nuances of individual projects. Consequently, a sudden transition from ‘green’ to ‘amber’ might not truthfully represent a project’s actual condition. Moreover, ignoring key project-specific factors such as the project team’s experience and composition, and other complexities could thwart optimally project outcomes.

Envisioning a New Approach to KPIs

Considering these constraints, we advocate for a more adaptable approach to KPIs. KPIs should serve as flexible signposts, offering nuanced insights and evolving in response to dynamic project conditions. A ‘spectrum’ system could replace the binary ‘traffic light’ system to better encapsulate the subtle gradations between ‘good’ and ‘caution’, thereby enabling a more accurate snapshot of the project’s health and fostering tailored problem-solving and decision-making strategies.

Let’s illustrate this ‘spectrum’ grading: ‘Deep Green’ signifies a project operating ahead of schedule; ‘Light Green’ and ‘Yellow’ mark minor deviations that are manageable with slight adjustments; ‘Orange’ indicates a substantial deviation demanding dedicated intervention; ‘Red’ denotes a severe delay necessitating immediate action. This refined system facilitates proactive responses to project status changes and fosters a culture of continuous improvement.

KPI thresholds should be malleable, adapting to the unique context of each project and evolving in sync with the project’s progress to spur continuous learning and strategic adjustments. Influential variables, such as the project manager’s experience, sponsor involvement, project type, size, duration and team skillset, ought to be incorporated into the KPI thresholds to ensure a more precise and meaningful assessment of project performance.

Finally, KPIs should be viewed as living, evolving mechanisms, mirroring the project’s trajectory. This dynamic perspective fosters a culture of continuous learning, encourages periodic strategy adjustments, and aligns more effectively with the complex and fast-paced realities of modern project landscapes.

[widget id=”custom_html-68″]


Advantages and Challenges of an Adaptive Approach

Adopting an adaptive approach to KPIs unveils several compelling benefits. Primarily, this method fosters a responsive and agile project management environment, enabling teams to adeptly navigate changes and maintain momentum towards their objectives. By embracing flexibility, teams are encouraged to continually learn, refine their strategies, and progressively improve. This learning culture not only nurtures individual and collective growth but also enhances the potential for delivering value and achieving project goals.

However, implementing an adaptive approach is not without challenges. Critics may argue that tailoring KPIs for each project is a burdensome task, especially for organizations handling a vast number of projects. Indeed, creating individual KPIs for each project may seem daunting and resource intensive. However, this concern often underscores a deeper issue of mass governance in project management, where projects are overseen in a bulk, uniform manner, neglecting their unique characteristics.

Counterarguments and Solutions

To address these concerns, it’s important to emphasize that while individualizing KPIs requires upfront effort, the long-term benefits—enhanced accuracy, improved decision-making, and ultimately, successful projects—outweigh the initial investment. It’s about quality over quantity, shifting the focus from managing a large volume of projects to truly understanding and effectively managing each one.

Technology can also play a pivotal role in facilitating this adaptive approach. Advanced project management tools and software can automate the process of defining and adjusting KPIs, making it a less labour-intensive and more streamlined process. Organizations can gradually introduce adaptive KPIs. Starting with pilot projects could allow teams to gain confidence and experience with the approach and help refine the process before wider implementation. This gradual integration can help alleviate concerns and demonstrate the efficacy of adaptive KPIs.

Ultimately, transitioning to an adaptive KPI approach should be a thoughtful, well-planned process, considering the unique needs and capabilities of each organization. By doing so, we can address the legitimate challenges posed, while still harnessing the substantial benefits of this innovative approach.


In our rapidly changing project environment, the steadfast, conventional KPIs may no longer suffice. It is high time we welcome a shift towards an adaptive KPI approach, one that truly echoes the unique fabric of each project, appreciates the diverse shades of project progress, and continuously evolves in tandem with the project’s trajectory. This approach not only amplifies our project management effectiveness but also ensures that our success metrics are as diverse, resilient, and forward-thinking as the projects we orchestrate. By advocating this change, we lay the groundwork for a more realistic, precise, and insightful method of tracking project performance, fostering an environment that champions continuous learning, innovation, and strategic flexibility. With this, we can confidently navigate the complex waters of project management, steering our projects towards their destined success, one adaptive KPI at a time.