Author: Peter de Jager

Leadership Lessons: No Holy Grails, Silver Bullets, or Panaceas

Written by Peter de Jager on August 21, 2015. Posted in Articles. 3 Comments on Leadership Lessons: No Holy Grails, Silver Bullets, or Panaceas

We’re addicted to the search for THE answer to our problems. Good answers aren’t good enough. We want THE answer that will solve a particular problem in every situation. A suite of solutions that can solve the problem most of the time is judged as grossly inadequate.

To make things worse? THE answer must be easy to implement. If it takes effort, deep thought, or lots of work? Then it can’t ‘by definition’, be THE answer.
The problem arises when someone, especially an expert, responds to our query for THE answer, with the disconcerting, “No such thing exists!”. This isn’t acceptable. They’re the expert, they should know THE answer. Especially if we’re paying them to solve our problems. (Can you spot the irony of our response? If they’re the ‘expert’? Maybe they know whereof they speak?)

It’s both easy and embarrassing to be able to point my finger at everyone in this discussion, including myself, you, and the grump sitting down the hall. We all seem to have this annoying tendency to believe that someone must have THE answer, and for reasons we don’t understand, they are keeping their wisdom from the world in general and us in particular.
This crystallized for me after a presentation on ‘Dealing with Difficult People’, this time I was not the presenter, but I was an active spectator. An audience member asked what to do when they have to deal with someone who is impervious to all of the identified techniques. The speaker reiterated all of the various things we can do to affect someone’s behaviour, or to find common ground and the response was, “Yes! Yes! I know all that, and I do all that! But this person is still a problem. None of this works. What else can I do?”
The speaker replied honestly, “Sometimes nothing is going to work to fix a people problem, when the person at the core of the problem, is determined not to be fixed. Sometimes there is nothing we can do to arrive at what we want.” This answer was unacceptable to the audience member, and I’ll admit, as a self-professed problem solver, this answer also rubs me the wrong way. Yet, I have been asked similar questions with respect to Change Management, and my ‘expert’ response is exactly the same, “Sometimes there is nothing we can do to arrive at what we want.”

An example of such a Change Management question? “How can we get people to go along with this Change, even though it’s not in their best interest – and there’s nothing we can do to make it be in their best interest?” An example of such a situation? Laying off 300 people. Short of giving all of them a full salary until their retirement there’s not much we can do to make them like this turn of events. There’s no ‘solution’ to this ‘problem’ because the problem isn’t where we think it is. (more on this below)
All of these objections to searching for THE answer does not mean we should not constantly be looking for BETTER answers. There’s nothing wrong with searching for better solutions to replace solutions already in use. In some circles that’s called Kaizen, Japanese for the ‘continual improvement of processes’. Being satisfied with any one solution is the first step towards stagnation, but the notion that there exists a perfect solution to any problem, one that we never need look at again, is the final step towards madness, or at least a waste of good resources.

A simple technique to continually improve a process is to examine constantly how other organizations are doing what we’re doing. Chances are better than good that they’re not doing it the way we are, and equally good that either our choice of action or their choice of action – is better. If we examine ten other organizations, it’s very likely that one of them is doing it better than we are – we can then, if we wish, decide to improve our process accordingly.
Incrementally better solutions are always within our grasp. One of the problems with this notion that perfect solutions exist, is that we ignore readily accessible, though less perfect solutions while searching for THE answer. When dealing with difficult people speak softly, make no sudden moves, don’t argue, don’t interrupt, etc. These are all good techniques, worth practicing, even though they’re not perfect.

Part of the Silver Bullet issue, this search for the perfect solution, is how we’re perceiving what is going on. It’s not so much that there’s ‘no silver bullet’ to fix the problem, it’s that there isn’t really a problem – except in our perception and expectations. In our Change Management layoff example, there’s nothing fundamentally ‘wrong’ with how people react to being laid off, or any other Change for that matter. If there’s anything wrong, it’s that we think there’s a way to make them feel different about losing their job.

Likewise with the original, “Dealing with Difficult People” situation, it’s the entirely possible that the person who’s being difficult has all the right in the world to be difficult. Consider the following; If you were working for Gaddafi, would you be a ‘difficult’ employee? Would you have a right to be? What could he do to make you more submissive/compliant? I hope your answer was ‘Nothing!’.

Many of the quests for Holy Grails, Silver Bullets, and Panaceas originate in unrealistic expectations. There is no way to make everyone like us (what gives us the notion they should?), there’s no way to calm someone down who’s angry about abysmally poor service (should they enjoy poor service?), there’s no way to get someone to embrace a Change that’s not to their benefit (being laid off isn’t something we’d choose to have happen). Sometimes THE answer is to change our perceptions. Nothing more. Nothing less.

Leadership Lessons – Problems! Glorious Problems!

Written by Peter de Jager on August 18, 2015. Posted in Articles. 6 Comments on Leadership Lessons – Problems! Glorious Problems!

C. K. Chesterton penned a quote that I’m especially fond of, “It isn’t that they can’t see the solution. It’s that they can’t see the problem.” It’s one that constantly reminds me that there is always, without fail, an opportunity lying around somewhere. I just need to find a way to find it.

That wasn’t a typo, I meant to type ‘opportunity’, I didn’t forget that this discussion was about ‘problems’. A problem is an opportunity disguised as a thorn in your assumptions. Fix the problem and you’ve moved yourself forward in some manner, large or small.

Because of how I earn my living, I get lots of feedback – more than a person normally gets in other lines of work – file folders filled to overflowing with feedback. The good feedback is great, I love it (great reading when I’m down in the dumps), it’s what keeps me motivated to keep going. But it’s the negative feedback when people point out a problem, that’s the true treasure. Becoming aware of new problems, if we have the motivation to respond to them, is what motivates us not only to keep going but to start going in a new and improved direction. Problems are always doors to something better.

Organizations don’t like problems. We shy away from them; we shoot messengers who bring them to us, we surround ourselves with 800lb gorilla problems no-one dares talk about. We have terms describing cultural approaches to problems – ‘wilful ignorance’ comes to mind- and we have to legislate whistleblower laws to protect those who make problems public. Organizations let problems fester until there is no other option but to lance them like boils.

When I originally wrote this article, Wikileaks announced that in January 2011 it would release documents disclosing a pile of ‘problems’ in a major US bank. Of course, every ‘major’ bank worried that their ‘problems’ would see the light of day and scrambled to either hide these problems more deeply or hopefully fix the problems as soon as possible.

The irony is that whatever organization got their knuckles soundly rapped by Wikileaks… all of the organizations knew of these issues before Wikileaks, before someone else decided to take action. Organizations ignore problems that obviously need fixing until they are forced to act.

Not all problems fall into the category that Wikileaks exposes. Most of the organizational problems that readers of this article might encounter are more mundane, with less serious consequences. More in the line of “our projects are always delivered late; it takes an inordinate amount of time to get things approved; our meetings are a waste of time; our customer service needs improvement etc.”

Even these can become so much a part of the work environment that we become blind to them, hence my fondness of Chesterton’s quote. We are typically blind to most of the problems around us. We need some way to heighten our awareness of the invisible problems so that we can then, if we choose, correct them. If only we could place a bounty on problems, and in so doing, get everyone looking high and low for them!

Many organizations have some type of suggestion program where they always encourage, and then sometimes reward, employees for bringing new ideas, usually in the form of ‘solutions’, to management’s attention. It’s a step in the right direction of constant improvement, but this strategy contains a hidden flaw. It usually, not always, requires that an individual identifies a problem and then comes up with a viable solution – often on their own. That’s a lot of work for someone who’s already overworked in these tough economic times.

Here’s another idea – instead of requiring a solution – how about just identifying a prominent problem? The individual tagging the problem doesn’t have to solve it, just recognize that it’s worthy of solution. The problem is then passed along to a group of people who love solving problems, people like myself who see all problems as a personal challenge, even as an affront to our sense of order in the universe.

The challenge is still the fact that many problems just hide deep inside the “we’ve always done it that way!” bushes. It takes either a new set of eyes to see these opportunities, or a quickly annoying habit of constantly, incessantly, persistently asking “Why?” about every business process until inefficiencies (if they exist) are exposed.

Borrowing a new set of eyes isn’t too difficult to arrange. Just make it part of the organizational culture to have people from one department work in other departments for short periods of time and report back what they see. The hurdle is for everyone to grasp that the observations, while they will sound like criticisms, are intended – from the very outset – as a way to get better at whatever it is we do for a living.

As to the Why? Why? Why? Why? Why strategy? That requires someone with a peculiar personality. They must have both an analytical mind and a very very good sense of humour. The Why? Why? Why? Why? Why approach – especially about things that everyone takes for granted, takes some getting used to – a sense of humour can take the edge off just a little bit.

Leadership Lessons – Change in Seven Questions

Written by Peter de Jager on August 11, 2015. Posted in Articles. 4 Comments on Leadership Lessons – Change in Seven Questions

What must we do to bring about a Change initiative as smoothly as possible? Communicate! Communicate! Communicate!

How much, and for how long do we do this? Until we get sick and tired of the sound of our own voice – then we take a deep breath and a drink of water, and we start all over again.

Communication isn’t something that stops and starts; it’s a constant activity before, during and after any Change initiative.

This isn’t exactly news. We sort of get this. Ask any audience to tell you the secret to good Change and they will repeat back “Communicate, Communicate, and Communicate some more!” as if it was forcefully injected into their cerebellum. The problem arises when the questioning becomes a bit more detailed, “What exactly should we communicate?”

The response to that question is usually either a blank stare or the reasonable recitation of the reporter’s standby; Who, What, Where, When, How and Why. Not a bad start. If you’re writing a news article, then these are good solid questions. The Change Management problem requires all of those, and a few others besides. It’s not that the reporter’s questions are a poor tool; it’s just that they don’t address the peculiar psychology of the Change challenge.

For what it’s worth, here’s a carefully selected list of questions specific to Change Management. If we take the time to answer these, then we’ve covered the bulk of the key concerns of those facing the Change we’re contemplating.

1) Why?

This is the winner, the key question; it’s almost the only question worth discussing. If someone asks me to move from one side of the room to the other, or to stop using system ‘X’ instead of system ‘Y’, my response is always the same. “Why?” Understanding why a Change is necessary is the most important question we have about any Change. Without a good answer, we’re reluctant to do anything different.

There are lots of good answers to the “Why?” question. One good one is “Trust”. If I trust you and you ask me to do something, my trust in you might be sufficient to prompt me to Change. If that trust doesn’t exist? Then the reason for Change had better convince me, or I’m not moving from where I am.

2) WIIFM (What’s in it for me?)

The fly in the ointment for many organizations, “It’s not about you!” they cry as they bend over backward to avoid answering this question. Here’s the newsflash, as long as they are concerned about the WIIFM question, they don’t pay attention to any other information. More precisely, until that WIIFM question is answered, they can’t pay attention to anything else.

The best way to think of the WIIFM question is as a nasty, vicious guard dog, blocking the gate to our attention. Until that dog is thrown a bone, no information about the Change, sometimes not even the answers to the “Why?” question, is getting through to our reasoning process.

Even if we honestly have no information about the WIIFM question we must still acknowledge that the question exists and that as soon as we do have more information, we’ll get back to the audience.

3) Monday?

Assume, for the moment, we have returned from our strategic planning weekend with a wondrous, phenomenal vision of the future of our organization. Also assume, for the moment, that our ability to convince everyone that this is indeed the direction in which our organization should move, is up to the task. Assume that we’re silver tongued devils and get everyone on board, on the bus, bought in and generally all fired up. With me so far?

Now they have a question. What do we do differently, specifically and precisely on Monday (or next Friday…or next month… ) to start moving us towards the promised land of milk and ever flowing honey?

It’s a fair question. If we want people to Change, we must describe what they’re going to do differently in terms that everyone can understand. If we can’t, then we go back to the drawing board, our vision is flawed and unattainable.

4) Won’t?

What won’t Change? What will remain the same during this Change?

The problem here is that when we face a Change, all we see are the unknowns, we lose sight of the fact that only one ‘small’ part of our status quo is going to flux. That the rest of our surroundings will likely remain the same.

For example? When the accounting system is going to Change, we’re still going to report to the same boss, earn the same paycheque, receive the same benefits etc. In fact, most of our status quo will remain the same. This works for nearly all Change, the only time everything Changes is when we die, and then? It’s not our problem anymore. In nearly all other cases regardless of the size of the Change, nearly everything else remains the same.

5) Might?

What might go wrong during this Change? And what contingency plans have we put in place to mitigate those risks?

The worst thing we can do when heading into the uncertainty of Change is to insist that nothing can go wrong. That’s not only asking for the Gods to pay attention to us, but it also communicates to those around us that we haven’t really thought this through. Although if we’re looking for a sure-fire way to lose the trust of those who follow us, insisting, “Nothing will go wrong” is a wonderfully effective strategy.

6) Will?

What’s going to hurt?

Change hurts. That’s almost the ‘First Law of Change’. If we’re doing something significantly different, then we’re going to be at the bottom of the learning curve. Even if we pay close attention to training and support and fall back positions, we’re going to make mistakes, production will decline, and we’ll get things wrong. If we pretend that the Change will be painless, that it will be “transparent to the user”, then people will know we’re lying, or at least overly optimistic.

7) Signposts?

Change doesn’t always happen quickly, sometimes it’s slow, almost glacial in nature – we need some way of measuring our progress towards a goal. Without feedback we lose both the motivation and the will to make sacrifices to move forward. The question on the table is, “How do we know we’re succeeding in our efforts?”

These aren’t the only questions we need to answer during a Change, but they’re crucial ones and if the answers aren’t forthcoming, neither will the Change. Stick them on the wall in front of you when crafting a Change message and ask, “Am I answering these? If not? Why Not?”

Leadership Lessons – When Were you Last Engaged?

Written by Peter de Jager on July 31, 2015. Posted in Articles. 7 Comments on Leadership Lessons – When Were you Last Engaged?

No. That isn’t a question about your personal life, it’s a question about your work life. Are you still engaged? Or has the passion for your work worn off? More to the point? Are our staff still engaged? Do they look forward to arriving at the office, or are they regularly having to buy new alarm clocks because the old ones don’t hold up to the Monday morning mauling to shut them up?

The issue of ’employee engagement’ has become a bit of a trend lately. Head to Google Trends (www.google.com/trends) and type in ‘Employee Engagement’ for a visual representation of that trend based on Google searches. (Compare it to how my specialty of ‘Change Management’ is trending. Oops. Do I need to change my topic?)

The first thing we need to do is define what we’re talking about. What is ‘Employee Engagement’ and then, why should we care about it.

Here’s a definition I use that’s in synch with what I’ve seen as common usage;
“ an employee who is engaged with their job feels a certain amount of ownership in the outcome of their actions, they care about their work, they show initiative when something needs doing, rather than waiting for someone to point them in the right direction”.

Why is it important? Consider yours truly, the writer of this column as an absurd example. I’m a one man company. I must be engaged in what I do, not necessarily all of what I do, but at the very least with the core of what I do, otherwise there are ugly consequences.

I could not care less about ‘accounting’, yet it must be done – so I outsource that administrivia, and several others, to someone else. Problem solved.
But, the core of what I do is ‘take the stage’. The instant that becomes a chore, something I do on autopilot because I have to? Then I am on the fast path to being an ex-speaker.

In a typical office, the consequences of lack of engagement are similar, but they are easier to hide, or at least to ignore. A single unengaged employee out of a staff of 5 or 10 might be regarded as not much of a problem, but if 50% of staff are unengaged, then productivity and quality begin a precipitous drop.
If all of our staff are disengaged from what they do, then who owns all that which needs doing? Who cares about the deliverable? Who takes the initiative? If ownership, caring, and initiative is all falling to a handful or even a single individual? Then we have a serious problem. Especially when increased ownership, caring and initiative without recognition and/or reward is a very good reason to stop caring… anyone for a good game of domino effects?

When employees become disengaged, then even day-to-day operations require conscious effort to drive them forward, an effort that might be better used thinking about tomorrow.
So why do we disengage? Here are five possible reasons – there are others.

Not enough feedback.

We’re simple creatures. We like to know how we’re doing. Without feedback? We have no clue if we’re going in the right direction. Feedback is food that feeds our motivation.

Lack of opportunity to grow

We also don’t like standing in the same place, at the very least most of us find that boring. Even if there are no new positions to move into, are there at least new things we could be doing?

Lack of recognition

This boils down to a simple question? Do you care that I care? Not everyone is ‘self-motivated’, many us, make that nearly all of us, appreciate being appreciated.

Here’s a challenge. I dare you to do this. One Friday afternoon. Order in a few pizzas, some cans of pop, some dessert. Call everyone into your office and tell them, “I know you’ve all been working hard. I just wanted to say. “Thanks!” You don’t have to say anything else. Just ‘Thanks!’ This works even better if you’ve never done such a wild and crazy thing, especially if your organization has banned office celebrations. (This must be the case, because office parties have become a rare beastie.)

Let me know what happened. My e-mail is at the end of this collection of articles.

Lack of Trust

I don’t think anyone needs to spend much time elaborating on this. Nobody cares to put extra effort into an organization they no longer Trust. On a scale of 1-10… how much Trust is there in your organization?

Stress-Burnout.

Things are tough all over and getting tougher. If you want to muse something over on your own? Go back to Google Trends and do a search on ‘Recession’…. compare that chart to the one you got when you searched on ‘Employee Engagement’.

Not all of the above are solved easily, some are, others are way beyond our scope and powers. The problem of employee disengagement is a real one. If allowed to grow (or encouraged to grow!) then sooner or later the organization is coasting (grinding?) to a halt. The first step in solving it is accepting that it is a problem… and with that? Here’s the closer;

Here’s a personal question.. What do you do on autopilot at work? What have you disengaged from? What have your staff disengaged from? What’s that costing your organization? Do you know? Do you care? (Careful with that last answer… it’s a doozie)