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Site Management – The Tough Call

A construction site is a zone that builds or ruins you, depending on your level of composure. A lot of drama occurs there, starting with moody site meetings, site accidents, and general community interference. As the consultant is present at such tough moments, smart and counter-responsive measures have to be taken. You know your employer is watching keenly with your future referee. Dare to mess once, and your resume will be composed for quite some time.

So, how do you deal with it? You are in a contractor`s meeting, and the gentleman is fuming to the extent of withdrawing his gun and placing it on the table as part of his agenda to intimidate you. What do you do? You happen to supervise ongoing demolitions, and members of the neighbouring area unleash violence on you and your workforce. What will your response be? You happen to be paid a courtesy call by relevant authorities, and unfortunately, you lack all the documents. How will you handle the situation?

To simplify the context, I chose to only settle on two tactics. Firstly,where your directives are to bring out short-lived outcomes, immediately abandon the mission. The authorities, for instance, are on your site and found to be lacking adequate protective gear. What will be your response? If you go ahead and compromise the situation with bribes just to get rid of them for the day, remember that it will be the first of many because they have termed the act of visiting the site a business opportunity.


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Another scenario that several site managers miss out on is the issue of community mobilization. Some of you act as bullies, claiming you have come in the name of the government. This is common for demolitions and other civil engineering works. Remember,the community you are speaking to is actually the government. Furthermore,being the representative indicates that you are by yourself, and therefore, failing to connect properly with the residents will have serious consequences. The tactics used for mobilisation must remain useful for the rest of the project period. When you inspire intimidation at the inception and think you have won, wait until you begin the construction works and have the full force of animosity from the residents.

Secondly, stick to your lane as per your respective line of work. This makes it easier on whom to bear responsibilities with no altercation whatsoever. Assuming you are the architect on site and the labourers need some advice on the concrete mix, will you go ahead and offer your recommendation? If yes, as who? That is the work of the structural engineer! The Architects and Quantity Surveyors Act, Cap. 525, states clearly the extent of our powers. When you take on someone else`s role, you end up creating huge unnecessary conflicts and thereby affecting progress on the project.

In general practice, it is always best to attain composure in order to be resilient and tenacious in the face of pressure, oppositions, constraints, or adversities and to focus on the implementation of the project at all times. As the guy on site, you must have no room for emotional outbursts, regardless of the scenario.

As for the client, ensure you gauge the consultant from the onset. Someone who lacks composure and a sober mind is unfit to be an advisor. The clients and developers who have been in the game for some time know this and thus prefer older and more experienced consultants.

How to Select the Right Project Management Course for Your Needs?

Many of us do not know how to grow in our chosen careers. After all, career growth seems like a complex puzzle. Making a career switch in today’s job market can be challenging.

If you too are plagued by thoughts of how to make your mark in the world of today, then obtaining a project management certification can help you get out of low paying jobs. A certification course in project management has the potential to increase your earnings significantly.


Research shows that professionals with a project management certification can get a salary increase of up to 23% more than those without one! The U.S. Bureau of Labor Statistics also predict a 7% growth or a demand for project managers from 2021 to 2031.

With this in mind, it’s crucial to understand how to pick the right management course. Read on to learn what to keep in mind when selecting one for your needs.



Selecting the Right Project Management Course

“Completing a project management course aligned with recognized certifications not only enhances your knowledge but also boosts your career prospects.” – Shaz Shafiq, Career Coach


It is not surprising that getting a project management certification can open doors to a lot of opportunities. After all, project management expertise is a highly sought skill after in the current job market.

By enrolling in a project management program, you position yourself as a serious player in the career league.

The Project Management Institute (PMI) provides a variety of project management certifications, such as the Certified Associate in Project Management (CAPM) for beginners.  Additionally, there’s the PfMP designation for portfolio managers and various other certifications for other professionals.

Many online platforms also offer courses for project management certification. Apart from PMI, reputed institutes like Transform Learning Academy offer programs, including a certified Project Management course (PRINCE2 certificate) along with hands on work experience and job placement assistance.

So, make sure, you happen to select the program that fits your needs and offers a flexible schedule if you need one.

Evaluate Your Project Requirements

When considering project management courses, it’s essential to start by evaluating your skills and professional background.

For newcomers focusing on fundamentals and basic principles is a must. In some cases, prior field-specific experience may not be necessary. This is true when you are trying to switch careers or when actively trying to find a job in a different sector.


If you are an experienced professional, it’s better to pursue an advanced project management certification. Begin by reviewing the course curriculum, and study material.

Thereon, if possible, connect with the instructor for a discussion about your career goals.  It’s better to have a one-on-one chat or conversation with an instructor to know if obtaining a project management certification would help your career prospects.


Setting Your Goals

Before starting a project management course, it’s important to list out both personal and professional goals.

Take a moment to reflect on why you’ve chosen to enroll for a project management certification program. Some of the reasons worth considering a certification course in project management are as follows:

  • Improve communication and collaboration
  • Aiming for a salary increase or doubling your income
  • To improve your performance and productivity
  • To achieve desired outcomes and meet deadlines

Hence, having a roadmap outlining how you plan to reach your goals is essential. For instance, certain project management courses offer a three-month program. Others may offer a flexible schedule such as requiring a commitment of five hours per week.

Some courses can help you switch your career within 90 days. Whether your goal is growth or career advancement, defining your goal before enrollment is a must.


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Understanding the Course Content

Ensure that the curriculum outlines essential principles, techniques and tools necessary for managing day-to-day projects. At the end of the day, a good project management course will prepare you for handling the projects.

Select a program that covers how to handle stakeholder communication, managing project finances and provides you necessary industry exposure


Evaluate the Instructor

The ideal mentor should be a well-known figure in the field of project management. Additionally, he/she should have a proven history of completing real world projects.

To learn more, take a look at their LinkedIn profile. Find out if they have an online presence to understand their background and teaching approach.

Additional Resources

Ensure that the course provides assistance and study material. You must have access to mentors, online discussion forums or supplementary learning materials.

These resources can be incredibly helpful when you face challenges with a section or need clarity on a concept.


Testimonials, Ratings and Reviews

It’s best to read the reviews and find out as much as possible about the project management course you wish to take. Online user forums can be a great place to start.

Feedback from previous students can help you make a decision. Generally, previously enrolled students provide honest feedback about the course content and instructor.


Cost-Benefit Analysis

Before enrolling conduct a cost benefit analysis. While cost is important to consider, it’s better to conduct a litmus test. You must question yourself against one yardstick alone. It is at the end of the day what skills you will acquire after enrolling in a paid course.

The answer that must resound with you is whether it will help you advance your career or not.

Note: A paid course with a fee that focuses on sought-after skills could be more beneficial than a free one. Think of it as an investment opportunity!


Networking Opportunities

Aside from focusing on the course material it’s essential to find out if you will get a chance to network. Getting to network can greatly help you secure a position as a project manager.


Global Project Management Consultant Salaries

Now that we have established that getting a PMP certification can be useful for your career growth, let’s take a quick look at the salaries.

Not only can you double your earnings after securing a PMP certificate but also use that certification to access even better opportunities.

However, the income you receive as a project management consultant is influenced by factors like your location, level of experience, and above all, your industry.

Here’s a brief overview of salaries in different regions around the world (sourced from Glassdoor);

United States of America:102,615 USD per year

United Kingdom: 65,354 USD (or £51,098.01) per year

Australia: 83,042 per year

Canada: 60,959 per year



Today the demand for project managers is at an all-time high.  Just keep in mind, that you need to stay up to date. Remember there is no perfect project management certification course out there.

Only the one that fits your goals and schedule is the one that is the right project management course. It’s time to get certified to thrive as a project manager!

Cumulative Cost and Budget Spreadsheet Tool

As both a Project Management practitioner and a College Professor and University Instructor, I have found that there are very few simple-to-use templates for creating a time-based project schedule and budget. This package has a series of 4 Excel spreadsheets (but any standard spreadsheet program should also work) that allow a student or practitioner to build a time-based budget that shows unit activity (scope) planned period (time), and cumulative cost all on one page. It has been created to demonstrate a fictitious but realistic budget for the purchase, installation, and testing of a mid-size local area network of about 200 desktop and laptop computers and  5 servers. The project is expected to take 15 weeks from start to finish with a total budget of $402,200.

4 spreadsheets in total allow readers to copy and build their budget.

Sheet 1,2,3 shows the building blocks of creating a time phase schedule for buying and installing laptops, desktops, and servers. Unit activity and planned unit prices drive the planned equipment budget. Similarly, there are a few human resources planned with daily labour rates driving the total labour cost plan. The summary cost lines from the equipment and labour detail sections are then summed to yield the total planned cost for each week and cumulatively.

Sheet 1 shows the numeric data entry only. It was started at row 30 to leave space for a data-driven graphic table to be added later.

Download Sheet 1


Sheet 1 15-week budget before a graphic table with input cells yellow. This is the same as sheet one except for the user input cells for unit installations, unit prices, labour days, and labour rates have been shown on a yellow background to ease of use. The other cells are formula-driven.

Download Sheet 1 with Yellow Input Cells

Sheet 2 shows the addition of a data-driven graphic table inserted above the numeric spreadsheet. The instructions for creating the table are:

  1. Select (curser click on) rows 35 and 36 to include all cells from C35 to Q36
  2. Click on the Insert tab from the top of the spreadsheet
  3. Click on the Column Icon
  4. Select (Click on) the top left 2-D column icon

Download Sheet 2


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A two-column graphic showing the weekly planned cost and total cumulative will be superimposed on your spreadsheet. It will not likely be properly positioned or sized to line up with your numeric entries and weekly columns. You will need to use your cursor to grab the corners of the graphic table to stretch and position the table to line up with your numeric entries.

Sheet 3 is the same as spreadsheet 2 after the graphic column table has been stretched and positioned to fit above the numerical data it represents.

Download Sheet 3


Sheet 4 adds a Gantt chart showing key milestones and dates.

Download Sheet 4

Three Attributes of Construction Sector PMs and Nine Important Concepts to Know

The role of an effective project manager has been studied and observed—scholarly researchers studying the managerial profiles of successful project managers (ref 3) observed common traits including extroversion, rational judging, and structured behaviors, for example. Another study from researchers at Embry-Riddle Aeronautical University (ref 1) found common traits of project managers to include openness to experience, surgency, adjustment, agreeableness, and compositeness.


I’ve previously written about how the construction industry needs more software project managers—particularly to address labor shortages (i.e., half a million, the ABC reported) as well as help absorb some of the displaced talent from big tech layoffs, I argued.

But what attributes might those PMs need entering the construction industry, and what are some of the important concepts construction PMs should know?


Three Traits that Make an Effective Construction PM

Certainly, the above-mentioned managerial profiles of project managers would be useful to have as a project manager in the construction industry.

If I had to choose just three traits needed of a construction project manager, they would be:


1. Adaptability

The construction ecosystem is one that is fragmented and requires a high degree of finesse from its practitioners. For example, did you know that the average home has 22 subcontractors working on it? Research from the National Association of Home Builders (NAHB; ref 2) found that builders, on average, employ two dozen different subcontractors and subcontract out 84% of their construction costs in the typical home they build.


The job of a project manager, then, is one that requires synchronization of many moving parts and coordination through many more project stakeholders. It’s ever-critical for project managers in the construction sector to understand change management modalities, for when equipped with these, they will be able to dynamically guide customers, stakeholders, and cross-functional project delivery partners through:

  • Project kickoff and discovery to fully understand project scope.
  • Resource allocation, organizational commitments/dependencies (and possibly technical debt) to strategically facilitate project scheduling in a way that is faithful to organizational resources and customer needs.
  • Strong customer relationship management and project planning to ensure a high-quality customer experience while allowing for a dynamic response to (and also limiting the quantity of) change orders requested from customers.


2. Business Acumen

Forecasting construction projects properly is a mission-critical task that allows businesses to stay profitable, and it’s also a skill that requires business owners and important collaborators (e.g., project managers) to have great finesse.

A project manager might work in lockstep with a business analyst as well as an inventory manager, for example, to better calculate financial commitments annually through job costing, building financial reporting dashboards as well as project management dashboards, etc.

Seeking educational opportunities (e.g., understanding construction financial management) offered through the Construction Financial Management Association (CFMA) can help project managers strengthen these skillsets.


3. Collaboration

As hinted above, construction is a highly collaborative business sector that requires coordination (and cooperation) of a lot of critical cross-functional teams.

Above graphic credit: Fuks et al (ref a) via 4. Polančič (ref 4)


The best ways to achieve a higher degree of collaboration with fewer blind spots and information silos include:

  • Adopting cloud-based collaboration tools – Online collaboration (e-collaboration) have been studied by scholarly researchers (ref 4) and prove to deliver a “mutually beneficial relationship between at least two people, groups or organizations, who jointly design ways to work together to achieve related or common goals and who learn with and from each other, sharing responsibility, authority and accountability for achieving results.” Common advantages of cloud-based systems, the researchers highlight, include:
    • Usability – i.e., “SaaS should be easy to use, capable of providing faster and reliable services. User Experience Driven Design aims to maximize the usability, desirability and productivity of the application” (table 1).
    • Efficiency – SaaS, cloud-based solutions allow “computers [… to] be physically located in geographical areas that have access to cheap electricity whilst their computing power can be accessed over the Internet” (table 1).
    • Maintainability – “SaaS shifts the responsibility for developing, testing, and maintaining the software application to the vendor” (table 1).
  • Collaborating with IT and construction technologists to build interoperability of systems (e.g., standardization of change orders, quality control and consistency through the systemization of processes through industrialized construction, standardization of IoT deployment, etc.) as well as the implementation of advanced technology to drive greater real-time visibility and quality assurance (e.g., site-observational drones; robots to automate procedural tasks with a greater degree of consistency, while also removing humans from needlessly dangerous situations, etc.).


Nine Important Concepts Every Construction PM Should Know

Now that we’ve covered the common traits that would make a project manager successful in the construction sector, what are some of the important concepts PMs entering the construction industry should know?


Here are nine important concepts to know:


1. The Five Stages of Project Management

The five stages of project management are equally applicable to the construction industry, which include the following:

  1. Project Initiation – The start of a project, typically including documentation of responsibilities, proposed work, expectations – e.g.,
    1. Project goals
    2. Scope of work
    3. Project organization
    4. Business case
    5. Constraints
    6. Stakeholders
    7. Risks
    8. Project controls
    9. Reporting frameworks
    10. Project initiation signoff
    11. Summary
  2. Project Planning – The high-level planning and scheduling of scoped work via tools like Gantt charts, project management software (e.g., for the construction industry, cloud-based tools like Procore, Contractor Foreman, Autodesk Construction Cloud, Monday Construction, Houzz Pro, etc.). Typical deliverables may include:
    1. Work breakdown structure
    2. Activity network diagram
  3. Project Execution – The completion of scoped work
  4. Project Control – Measures to prevent scope creep (see in next section), cost overruns, etc.
  5. Project Close – The conclusion of the project.


2. Scope of Work, Scope Creep, and Scope Management

The scope of work is the documentation in which features and functions of a project, or the required work needed to finish a project, are defined, typically involving a discovery process during which information needed to start a project is gathered (e.g., stakeholder requirements).

Scope creep refers to the continuous and/or expanding work requirements past the project’s original scope, which can happen at any point after the project begins. Scope management is the process of defining and managing the scope of a project to ensure that it stays on track, within budget, and meets the expectations of stakeholders.


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3. Lean Project Management

Project managers and project leaders in manufacturing industries may be familiar with lean manufacturing principles – lean construction is an industrialized construction method whereby companies approach the business of building things more effectively and efficiently by minimizing waste and maximizing value for all stakeholders.


The approach centers around:

  • Minimizing waste.
  • Reducing expenses.
  • Boosting productivity.
  • Improving quality over time.
  • Increasing value for the customer.


Image SourceWikiCommons

Many resources exist for project managers looking to adopt lean construction – e.g., the Lean Construction Institute offers certifications, eLearning, whitepapers, membership, as well as a directory of lean practitioners, while the Lean Construction Blog offers a Lean Academy, conferences, webinars, and its industry-known podcast. Consider, for example, a recent interview I conducted with a Milwaukee Tool continuous improvement leader about lean management and industrialization as one additional resource to get started with IC and lean principles.


4. Project Management vs Program Management

Harris & Associates, a civil engineering and construction management company that ranks in Engineering News-Record’s Top 100 Construction, defines project management versus program management (i.e., project manager versus program manager) in the construction industry as follows:

  • Program management/program manager – management of large portfolios encompassing multiple projects on multiple sites (they provide the example of a K12 school district, where the program manager may be responsible for upward of 10 elementary schools, five middle schools, and two high schools).
  • Project management/project manager, meanwhile, will “manage work on one of the schools [… handling] the single project from cradle to grave: pre-design, design process, bid/award, construction and close-out.”


5. Project Management Triangle

The project management triangle is a model employed by project managers that dates back to the 1950s and it “contends” the following principles:

  1. The quality of work is constrained by the project’s budget, deadlines, and scope (features).
  2. The project manager can trade between constraints.
  3. Changes in one constraint necessitate changes in others to compensate or quality will suffer.



Image source: WikiCommons


6. Scrum

Project managers from the tech and software development industries may be well familiar to scrum, though its principles are equally useful for contractors. Scrum, simply put, is a framework that helps teams work together while empowering teams to learn through experiences, prioritizes self-organization while working through problems, and encourages ongoing reflection in the constant pursuit of continuous improvement.


7. SWOT Analysis

SWOT analysis is a commonly used business tool and acronym for Strengths, Weaknesses, Opportunities, and Threats, described as a “framework used to evaluate a company’s competitive position and to develop strategic planning.”


Image Credit: via WikiCommons


8. Quality Management

Quality management (aka: total quality management or TQM) is defined as “the act of overseeing all activities and tasks that must be accomplished to maintain a desired level of excellence [… including] the determination of a quality policy, creating and implementing quality planning and assurance, and quality control and quality improvement.”.

Examples of quality management in the construction industry may include procurement managers assuring that materials to be used are not damaged; tools and equipment used to perform work are properly serviced, calibrated, and not out of specification; the right tools to drive the highest degree of quality are employed (e.g., consider, for example, how M18 FUEL™ Controlled Torque Impact Wrenches utilize proprietary sensors and machine learning algorithms to drive greater repeatability for solar installers).


9. Servant Leadership

Servant leadership is described as a “leadership style that prioritizes the growth, well-being, and empowerment of employees [… aiming] to foster an inclusive environment that enables everyone in the organization to thrive as their authentic self.” What’s more, Investopedia describes servant leadership as embodying “a decentralized organizational structure.”

The application of servant leadership in the construction industry has been studied by researchers for the SA Journal of Industrial Psychology and findings have “indicated”…

… job resources mediated a positive relationship between servant leadership and work engagement and a negative relationship between servant leadership and burnout. Servant leadership had a positive significant relationship with job resources and significantly explained a proportion of the variance in job resources. Job resources, in turn, significantly explained a proportion of increase in work engagement levels and a proportion of reduction in burnout levels. An insignificant relationship was found between job demands and servant leadership.


Final Word

The work of project managers in the construction industry shows great promise and represent continually important roles to maintain scope management, resource allocation, budgets, and schedules as the industry faces strong headwinds. For those entering the industry, your work will be highly valued, and you may find a fruitful career when shifting from more volatile industries. The above construction PM traits and industry concepts are intended to be useful in this transition. For project managers in (or entering) the construction industry, I’ve also prepared a more extensive List of Construction Project Management Terms.



  1. Henkel, T. G., Haley, G., Bourdeau, D. T., & Marion, J. (2019). An insight to project manager personality traits improving team project outcomes. Graziadio Business Review, 22(2). Retrieved from
  2. Emrath, E. (2020, 12). Average new home uses 24 different subcontractors [Data set]. National Association of Home Builders.
  3. Montequin, V.R, Nieto, A.G., Ortega, F, and Villanueva, J. (2015). Managerial style profiles of successful project managers: A Survey. Procedia Computer Science 64, 55-62,
  4. Polančič, G., Jošt, G., and Hericko, M (2015, 02). An experimental investigation comparing individual and collaborative work productivity when using desktop and cloud modeling tools. Empirical Software Engineering 20(1),
  5. Fuks, H., Raposo, A., Aurelio Gerosa, M., and Lucena, C. (2005, 06). Applying the 3C model to groupware development. International Journal of Cooperative Information Systems 14(2):0218-8430,


Embracing AI-driven Project Management: A Guide for PMs

AI project management software is revolutionizing the landscape of products and services. A host of tools are making their way to the market to capitalize on their potential. Given their ability to automate tasks, analyze data, aid insights, and improve the bottom line, AI project management tools will rapidly become part of standard operating procedure within companies, transforming traditional project management.

This rapid transformation has left project managers wondering how their job expectations will change, whether they will be replaced by AI, and how to adapt to the change. This article aims to cover those questions.


Table of Contents

AI Project Management Today……………………………………………………….. 1

Analysis………………………………………………………………………………….. 2

Rewriting……………………………………………………………………………….. 2

Summarization………………………………………………………………………… 3

Generating Reports…………………………………………………………………… 3

How to Adapt and Thrive with AI Project Management Tools………………… 4

Embrace the Changes in the Project Management Role……………………. 4

Learn Continuously About New Technologies…………………………………. 4

Think of AI Project Management Tools as “Interns”…………………………. 5

Picking the Best AI Project Management Tools…………………………………… 5

AI Project Management Tools are the Future…………………………………….. 6


AI Project Management Today

As industries are becoming more competitive, project managers expect more output from their employees and themselves. AI project management tools assist PMs to select and prioritize projects based on company and stakeholder needs. They help PMs ensure that company resources are allocated to the most impactful projects in the most impactful way.

AI tools help increase the per hour value of work, especially because employees are happier and more productive working with AI. In fact, a McKinsey report found that the productivity gains among junior workers are higher than they are for senior workers.


For project managers, AI can perform many productivity boosting tasks including:


AI project management tools can analyze and report on work you or your teams do and offer improvements. Some AI tools can spot patterns in historical project data and generate project plans optimized for your company and stakeholder needs. They can also spot areas of improvement in employee work.

For instance, any project manager will tell you how bad requirements can have negative downstream effects like rework. Requirements errors make-up 70 to 85 percent of the cost of rework.

When you write requirements for projects and/or products, AI tools can help you rate the quality of your requirements based on the 6C’s (i.e., clarity, completeness, conciseness, consistency, correctness, and context). The results are rated on a scale of 0% to 100%.



Beyond just offering analysis, you can also write and rewrite content and documentation using AI. The rise of ChatGPT has dramatically shifted the landscape of many industries and professions, including project management. You can automate project planning, generate project status reports, summarize meetings, and even develop training materials.

You can also write, and rewrite documents based on drafts and get those results formatted in bullet form or as a paragraph. The best tools also allow you to select and edit the AI’s output to your team’s specifications.

Monitoring Progress

AI project management tools offer PMs the ability to monitor the progress of their projects or sprints. Team members and stakeholders can visually see how the project is progressing against the planned timeline. With AI project management software tools, you can communicate with your team and update project progress. This can help improve team communication and collaboration, leading to more successful project delivery.



Project managers often must grapple with vast amounts of data in bite-sized pieces to make informed decisions. AI tools can create a brief abstract or reframe requirements in different terms so PMs can make decisions quickly. The ability to reframe requirements also has explanatory power so that team members from different disciplines can better understand their colleagues’ intentions.


Generating Reports

Current tools can generate reports from your documentation with one click. An AI project management driven method leaves tools to summarize meeting notes or project updates in seconds with pre-structured headers, tables, and more, these tools ensure that project managers have perfectly formatted content.

While these are some basic tools that project managers can use, AI project management tools can go even further. This includes converting requirements data into user stories, translating requirements from language to language for better collaboration, and even elaborate on existing requirements.


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How to Adapt and Thrive with AI Project Management Tools


There’s no doubt that AI in project management will be the new paradigm in the near future. A Gartner study said that AI will handle 80% of project management tasks by 2023. The best way to deal with this upcoming change is to adapt to it. Here’s how:

Embrace the Changes in the Project Management Role

A change in the role of project manager is inevitable in many ways. Here are a few ways you can adapt and thrive in the evolving role of PM.

  • Focus on Soft Skills: With automation handling routine tasks, the PM role will focus more on soft skills like leadership, strategy, and building high-performing teams. Organizations will need the leadership skills of PMs to keep their companies competitive by switching to AI tools.
  • Strategic Alignment: While AI will lead to gains in productivity, using this productivity boost in the right way will involve PMs focusing more on aligning projects with strategic goals for results. This includes using other strategic tools like baselining and documentation tools to direct the power of AI in the best possible way.

Learn Continuously About New Technologies

The future is a hybrid of machine speed and human judgment. To keep up with these rapid changes, PMs should stay updated with the latest technologies and tools that can help them in their work. This includes new AI technologies as well as other technologies coming down the pipeline.

A key skill for the future is data literacy. In a recent report, 31% of organizations said data-related skills like data management, analytics and big data, are the highest talent development priorities.

And with AI taking over the manual aspects of the job, the PMs role will become even more human-centric, with soft-skills like critical thinking, conflict resolution, and deal making becoming more important.

A culture of learning within companies is important as almost 30% of employees consider learning as a key factor when considering a new position.


Think of AI Project Management Tools as “Interns”

Virtual assistants will gradually shift PM activities towards coaching and stakeholder management. AI tools are best understood as competent interns that need some oversight while doing administrative or manual tasks.

The dominant paradigm will involve PMs dealing with more human-oriented tasks that involve soft skills, deep market research, and making critical decisions on product positioning.


Picking the Best AI Project Management Tools

Intelligence: Any artificial intelligence must be powerful enough to tackle the task at hand. When looking for a tool, get one that gives you high quality output when automating tasks, analyzing data, and providing context.

User-friendliness: PMs in competitive industries are often time stressed. An AI project management tool must be easy to use. The best tools give you options both for a prompt-based interface and a button-based interface.

Interaction with other tools: An AI tool in isolation is not useful to project managers. However, an AI tool that is integrated into a larger ecosystem of tools is extremely valuable. The best tools typically come with packaged software that allow PMs to document, test, and review their project management performance.

Collaboration: PMs know that success in any project is a team sport. So, an AI tool that simplifies project requirements will make it easier for developers to understand business analysts and vice-versa. A tool that can translate requirements accurately is even better since distributed teams can perform across the world.


AI Project Management Tools are the Future

In conclusion, AI has the potential to significantly enhance project management practices. By embracing AI tools like virtual project assistants, continuously learning about new technologies, using AI for improved decision-making, automating administrative tasks, and using AI for project selection and prioritization, project managers can adapt to this new landscape for improved outcomes and profitability. It’s an exciting time for project management as we explore these new possibilities.



Source: Futuristic Architect Businessman Industry 40 Engineer Stock Photo 1196903896 | Shutterstock [AS1]
Caption: AI-driven project management increases employee productivity across the board. [AS2]
Source: AI Improves Employee Productivity by 66% ( [AS3]
Caption: Summarizing helps project managers get the gist of long documents to make quick decisions. [AS4]
Caption: AI is best seen as a project management intern. [AS5]
Source: Blue Printer Paper · Free Stock Photo ( [AS6]
Caption: Learning and career growth are particularly valued among younger employees. [AS7]
Source: Workplace learners: new workplace expectations | Statista [AS8]